Thinking about adding bike leasing to your company’s benefits package? Excellent move! It’s good for your people, your budget, and the planet. 🌍 But before you start rolling out bike plans left and right—you probably have a few questions.
We’ve rounded up the 7 most frequently asked questions by HR managers—so you can shift gears with confidence (no complicated manuals required). 😄
1. Do I need to sign anything to get started?
Yes, but it’s not too much paperwork—we promise.
You’ll sign two documents:
- A lease agreement between your company and Joule
- An addendum to each employee’s contract, referring to your new bike policy
Once that's done, you're good to go. Or rather... to roll. 🚴♂️
2. What’s in the contract addendum?
This short-but-important doc lays out:
- How the lease is deducted from the salary
- That the employee agrees to the bike policy
- What happens in case of early termination
- The official start and end dates of the lease
No fine print surprises—just clear agreements on both sides.
3. What’s a bike policy, and do we need one?
Yes, and it’s actually your new best friend.
Your bike policy sets the rules of the road for your employees. Think of it as the FAQ + house rules in one:
- Expectations regarding bike use for commuting
- Consequences of early termination of bike leasing
- good housekeeping principle
- Insufficient budget
- Handling of fines
It helps set expectations and keeps everyone on the same page.
👉 Download our free bike policy here
4. How often must employees cycle to work?
There’s no strict legal requirement, but regular use is expected to keep the tax benefit intact. A solid rule of thumb? 20% of their annual commute by bike.
✅ Good to know:
- Taking the bike + train combo still counts!
- Employees can bike more in summer, less in winter—flexibility is key.
- No need to micro-manage: employees sign an honor statement, and the bike allowance often reflects real use.
5. What if an employee leaves the company during their lease?
No drama—only options:
- They can return the bike (sometimes with a fee)
- Buy it at its current value
- Or even transfer the lease to a new employer (if the new company agrees)
Bonus: we’ll help you handle the paperwork if that happens.
6. Can we offer different lease terms to employees?
Yes, you can! Want to offer a mix of 36- and 48-month options? Totally fine.
But… simplicity = efficiency.
We recommend picking one lease duration for the whole team to keep things manageable—especially when your HR plate is already full.
7. What is the bike allowance, and should we offer it?
In one word: yes.
The bike allowance is a tax-free bonus you give to employees who cycle to work. The more they ride, the more they earn. It’s:
- Great for your people’s wallets 💰
- Great for their health 💪
- Great for your employer brand ✨
- And great for the planet 🌍
Offering it isn’t just nice—it’s smart.
Read our blog post for more: Here’s what you need to know about bike allowances.
Ready to launch your bike plan?
With these 7 questions out of the way, you're ready to take the lead in workplace mobility. Want to keep it even simpler?
👉 We can help draft your bike policy
👉 Our tools handle contracting and admin
👉 Your employees get a smooth, guided leasing experience
What’s next? Follow our 3-step guide for setting up a bike leasing plan.
Got more questions? We’re just one pedal away. Contact us or check our FAQ page!
